Triangle Audit
Connect agreed terms, service records, and invoices to prevent overpayments and uncover what drives your logistics spend.
Invoice audit example
Invoice INV-2048-LG
Invoiced
CAD 2,480
Validated
CAD 2,300
Exception
+ CAD 180
Missing waiting-time evidence
Supporting document required for approval.
Illustrative workflow using fictional data. Exceptions are review items, not confirmed errors or savings.
The Triangle Audit method
Validate what was agreed, what was delivered, and what was invoiced to ensure every charge is accurate, complete, and aligned with your terms.
Use contracts, rate cards, purchase orders, and other commercial terms, including Incoterms, duties rates and charges, tax rates, and surcharges.
| Contract / Rate Card | Contract |
|---|---|
| Incoterms | DAP (Delivered at Place) |
| Base Rate (per kg) | CAD 21.00 |
| Fuel Surcharge | 25.0% |
| Duties Rate | 6.5% |
| Tax Rate (GST) | 5.0% |
| Additional Charges | As per agreement |
Rate Card · Purchase Order · Commercial Terms
Connect the invoice with shipment records, service evidence, or approved milestones to confirm what was delivered.
| Shipment Record | Evidence |
|---|---|
| Picked up | Jun 10, 2026 09:12 |
| In transit | Jun 11, 2026 02:34 |
| Delivered | Jun 12, 2026 11:27 |
| Service Level | International Priority |
| Weight / Pieces | 120 kg / 2 |
| Receiver | ABC Manufacturing Inc. |
| Delivery Confirmation | Proof of delivery (POD) |
Examine line-item rates, quantities, services, and additional charges to ensure the invoice reflects the agreed terms and the actual delivery.
FedEx · INV-2048-LG · Jun 15, 2026
Account 123456789 · International Priority
| Description | Qty / Rate | CAD |
|---|---|---|
| Freight Charge | 120 kg × 21.00 | 2,520.00 |
| Fuel Surcharge (25%) | — | 630.00 |
| Duties (6.5%) | — | 204.75 |
| GST (5%) | — | 167.74 |
| Other Charges | — | 45.00 |
| Total Invoice | 3,567.49 |
Illustrative workflow using fictional data. This international-shipment example is separate from the CAD 2,480 waiting-time review. Duties and tax figures are supplied sample amounts, not tax advice.
One connected workflow
A seamless end-to-end process that turns invoices into validated payments and actionable insights.
Ingest invoices from PDF, CSV, XML, or cXML across all carriers and suppliers.
Invoice Intake
Check against contracts, rate cards, purchase orders and terms, including Incoterms, duties rates, tax rates, and surcharges.
Validation Rules
Match invoice to delivery evidence, shipment records, and service confirmation (e.g., POD, weight, pieces, recipient).
Shipment Evidence
Route exceptions for review and get approvals based on your business rules and thresholds.
Approval Workflow
Sample decision: Pending approval
Identify cost drivers, recurring exceptions, and supplier performance issues with powerful analytics and reporting.
Invoice Analysis
| Month | Invoiced | Expected |
|---|---|---|
| Jan | 100K | 100K |
| Feb | 150K | 200K |
| Mar | 100K | 100K |
| Apr | 250K | 200K |
| May | 200K | 200K |
| Jun | 150K | 100K |
Turn insights into action with supplier discussions, contract adjustments, process improvements, and savings opportunities.
Optimization Opportunities
Illustrative workflow using fictional data. File formats describe the proposed intake scope; the public Try a review tool accepts text exports. Approval controls affect this sample only. Potential savings require validation and are not confirmed outcomes.
Actionable insights & analytics
Transform invoice, shipment, and contract data into actionable insights. Identify cost drivers, recurring exceptions, supplier performance issues, and savings opportunities. Keep confirmed outcomes distinct from unresolved review items.
Explore spend intelligenceSee a detailed breakdown of rates, surcharges, duties, taxes, and other fees by carrier, lane, service, and location.
| Month | Base Rate | Surcharges | Duties & Taxes | Other Fees |
|---|---|---|---|---|
| Jan | 250K | 30K | 10K | 20K |
| Feb | 260K | 25K | 12K | 23K |
| Mar | 240K | 35K | 8K | 27K |
| Apr | 270K | 20K | 15K | 25K |
| May | 255K | 28K | 11K | 26K |
| Jun | 265K | 22K | 13K | 24K |
Compare invoiced costs against contracted rates, purchase orders, historical spend, and market benchmarks to identify variances and opportunities.
| Category | Value |
|---|---|
| Invoiced | CAD 2,480 |
| Agreed (Contract) | CAD 2,300 |
| Market Benchmark | CAD 2,150 |
| Variance | +7.8% |
Link charges to shipment details, service level, weight, dimensions, origin/destination, and delivery performance.
| Service Level | Shipments | Total Cost | Cost/Shipment |
|---|---|---|---|
| Express | 1,240 | CAD 487,600 | CAD 393 |
| Deferred | 860 | CAD 212,300 | CAD 247 |
| International | 620 | CAD 348,900 | CAD 563 |
Use data-driven insights to discuss recurring exceptions, service issues, and contract adjustments with your suppliers.
| Carrier | Opportunity scenario |
|---|---|
| UPS | 18% |
| FedEx | 12% |
| DHL | 9% |
| Other | 6% |
| Cost Opportunity | ↓ -12% |
Illustrative workflow using fictional data. Market benchmarks, carrier comparisons, and opportunity percentages are supplied illustrative scenarios, not verified market data or actual carrier performance. Keep potential savings separate from confirmed outcomes.
From invoice receipt to payment, TriangleAudit validates every charge and turns invoice data into insights that optimize costs, controls, and processes.
